Retention and Readmission Policies
Rogers State University, in cooperation with the Oklahoma State Regents for Higher Education, has adopted the following policy relating to the retention of students pursuing undergraduate course work. The policy combines an early notification of students experiencing academic difficulties with a gradual increase in the overall standards required for retention/continued enrollment at the University. All courses in which a student has a recorded grade will be counted in the calculation of the retention/graduation grade point average (GPA) with the exception of those courses excluded as part of the Academic Forgiveness Policy, developmental courses, and activity courses.
Definition of Terms
Retention GPA Requirements
A student must maintain a 2.0 retention GPA for the duration of his/her college experience with the exception of freshmen on academic notice. A student will be placed on academic probation if he/she fails to meet the following requirements:
Any student not maintaining satisfactory progress toward his/her academic objective as indicated above will be placed on probation for one semester. At the end of that semester, he/she must have a semester GPA of 2.0 in regularly graded course work, not to include activity or performance courses, or meet the minimum retention GPA standard required above in order to continue as a student. Students not meeting either of these criteria will be immediately suspended and cannot be reinstated until one regular semester (fall or spring) has elapsed. Students suspended in the spring semester may attend, at the discretion of the University, the summer session immediately following spring suspension. However, such students may enroll only in core academic courses that meet the general education requirements or degree requirements. Only students under first-time suspension status at the University are eligible. To continue in that fall semester, such students must achieve a 2.0 semester GPA or raise their retention GPA to the required level.
*Note: All courses in which a student has a recorded grade will be counted in the calculation of the grade point average for retention purposes excluding any courses repeated or reprieved as detailed in the University’s Grading Policy, excluding remedial/developmental pre-college courses and physical education activity courses.
Suspension of Seniors
The University may allow a student with 90 or more hours in a specified degree program who has failed to meet the retention grade-point average of 2.0 or the semester GPA of 2.0 to enroll in up to 15 additional semester hours in a further attempt to achieve the retention GPA requirement. During these 15 hours of enrollment, the student must achieve a minimum 2.0 semester GPA during each enrollment or raise his/her retention GPA to 2.0 or above. This senior suspension exception can be exercised only once per student.
Readmission of Suspended Students
Students who are academically suspended from Rogers State University will not be allowed to reenter the University for at least one regular semester (fall or spring) except as provided in the suspension appeals process. Any student who has been suspended for at least one regular semester may apply for readmission to Rogers State University. The student will need to send a letter of reapplication to the Enrollment Management declaring his/her intent and a plan of action. Enrollment Management will determine if the conditions that led to the academic suspension have been corrected. If, in the judgment of the Enrollment Management, the student has a reasonable chance of academic success, he/she will be permitted to reenter the University.
The following criteria will apply to all students readmitted to Rogers State University after serving at least one regular semester on academic suspension.
Appeal for Immediate Readmission after Suspension
Students who feel that they have had extraordinary personal circumstances that contributed to their academic difficulties may petition for immediate reinstatement by requesting an “Application for Suspension Appeal” from the Office of the Registrar, Markham Hall, (918) 343-7545. If, in the judgment of the Dean of the School where the student has their major, the Registrar and the vice President for Academic Affairs, the student has a reasonable chance of academic success, he/she will be permitted to reenter the university. If approved, the student will be reinstated for one semester on a probationary basis and must meet the retention requirements at the end of the semester for continued enrollment at Rogers State University. Should a subsequent suspension occur, the student would not be allowed to reapply until such time as he/she has demonstrated an ability to succeed academically by attending another institution and subsequently raising his/her retention/graduation GPA to meet retention requirements.
Grade Appeals and Academic Misconduct
To initiate a grade appeal, the student should first discuss the issue with the instructor and, if unsatisfied, then with the Dean of the School. If the matter is unresolved, the student may file a formal grade appeal request with the Dean of the School in which the course is offered or with the Dean of the Student Affairs. Policies and procedures outlining the grade appeal process are found in the Student Code of Conduct Handbook.